Executive Assistant to President/CEO - Portland, OR - #110505

Date: Sep 30, 2023

Location: PORTLAND, OR, US, 97232

Company: PacifiCorp

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PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.

General Purpose

Provide executive administrative services to support a President/CEO. Perform complex and confidential administrative assignments.  Implement and support business objectives, strategies, and plans.  Compile and analyze data, and prepare reports/recommendations for action by a top executive.  Administer or coordinate projects and/or processes to assist in achievement of corporate goals and objectives. Relieve the executive of routine administrative detail, and serve as administrative liaison within and outside the company regarding issues related to business operations. May assist in budget tracking and control activities. May provide supervision to other clerical/administrative positions.

Responsibilities

•    Provide a wide variety of high-level administrative support by conducting research, analyzing data, preparing statistical reports, handling information requests, and performing clerical functions with minimal executive direction.
•    Manage and maintain the executive’s schedule to ensure proper meeting and event coordination, including preparation of supporting materials, meeting arrangements and coordination with key participants.
•    Arrange travel, prepare detailed itineraries, and coordinate special events.
•    Review and edit reports, documents, speeches and presentations to ensure accuracy and professional appearance. Coordinate with communications department regarding executive talking points, speeches and presentations; provide final product review.
•    Monitor the executive’s email to ensure timely response to urgent issues as they arise, and respond on his/her behalf as needed.
•    Prioritize incoming memos, submissions and reports based on level of importance and urgency.
•    Prepare and distribute reports, presentations, memos, letters, financial statements and other documents as needed.
•    Assist in budget tracking and control activities.
•    Serve as an administrative liaison within and outside the company regarding issues related to business operations.
•    Prepare president’s expense reports, and track company spending against budget.
•    If applicable, will coach and develop direct-report employees and review/evaluate performance

Requirements

  • Bachelor’s Degree in Business Administration or a related field; or the equivalent combination of education and experience.
  • A minimum of seven years of related experience providing high-level administrative support.
  • Ability to multi-task in an environment of competing priorities and frequent interruptions.
  • Solid ability to take initiative and perform assignments with minimal executive direction.
  • Ability to understand and quickly prioritize complex issues.
  • Strong writing skills to compose and prepare executive reports, documents, and presentations.
  • Excellent organization and planning skills, customer service orientation, and attention to detail.
  • Leadership and teamwork skills to provide input into policy decisions and to mobilize resources to produce desired business results.
  • Superior communication and interpersonal skills to carefully interact with political, executive and managerial parties.  Ability to manage and motivate employees using oral and written communication to convey objectives and action plans.
  • Proficient with the use of personal computers including spreadsheet, word processing, database and presentation applications.

Additional Information

Req Id: 110505 
Company Code: PacifiCorp  
Primary Location: PORTLAND     
Department: Pacific Power 
Schedule: Full-time 
Personnel Subarea: Exempt
Hiring Range: $64,700 - $76,100  


This position is eligible for an annual discretionary performance incentive bonus of up to 12.00% of salary.   


Benefits: Health care, retirement, paid time off, tuition assistance, paid short-term and long-term disability, paid bereavement leave. For more information, please visit: https://careers.pacificorp.com/content/New-Benefits-Page/?locale=en_US 

Employees must be able to perform the essential functions of the position with or without an accommodation.
At PacifiCorp, we celebrate diversity, equity and inclusion. PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.


All offers of employment are contingent upon the successful completion of a background check and drug screening.



Nearest Major Market: Portland Oregon

Career Segment: Administrative Assistant, Executive Assistant, Secretary, Clerical, Equity, Administrative, Finance