Share this Job

Admin Svcs Coord (Associate or Mid-Level) - Portland, OR #50239

Apply now »

Date: Apr 9, 2019

Location: Portland, OR, US, 97232

Company: PacifiCorp

General Purpose

Facilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements.

Responsibilities of the associate-level position include the following:

  • Under general guidance, compile data and prepare required departmental and ad hoc reports.
  • Respond to inquiries and requests for data, materials and information of a complex and/or confidential manner.
  • Develop and/or maintain reference information and databases. 
  • Compile, organize, and summarize data from multiple sources; monitor processes to ensure their execution within defined parameters.
  • Audit reports to ensure compliance.
  • Monitor the annual budget to ensure adherence, and advise manager of potential issues.
  • Research and respond to customers, vendors, upper management and internal customers regarding complaints and/or needs in a timely manner. 
  • Under general guidance interpret and communicate policies, procedures, practices to internal and external individuals.
  • Assist with planning, coordinating and facilitating major events or programs.   
  • Ensures activities are performed in accordance with contract, corporate, and regulatory agency requirements.

In addition to the above, the responsibilities of the mid-level position include the following:

  • Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available.  
  • Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
  • Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
  • Process bills and/or contracts, adhering to company policies and practices.
  • Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping.
  • Maintain and update budget reports ensuring accuracy and timeliness. Identify possible errors and provide solutions and/or corrections to management.
  • Maintain system administration and maintenance of various programs including: adding /terminating users; uploading files; etc.
  • Coordinate data requests as needed.  
  • Provide assistance to internal and external questions, communicating and interpreting policies and practices.
  • Research general complaints, identify the issue, problem solve and respond to the individual.
  • Present data and/or reports to management through PowerPoint or other media.
  • Oversee and participate in projects as assigned.
  • Perform additional responsibilities as requested or assigned. May include administrative support activities for a person, group or unit based on organizational needs.

Requirements

Requirements for the associate-level position include the following:

  • High school diploma or equivalent; or the equivalent combination of education and experience.
  • Experienced with the use of personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
  • Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
  • Ability to communicate and interact with individuals in all levels of the organization, industry and community.

In addition to the above, the requirements of the mid-level position include the following:

  • A minimum of two years of administrative experience including contract documentation, proposals, contract files, or related areas.
  • Demonstrated initiative, problem-solving skills and follow through on commitments.
  • Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.

Preferences

  • One year of experience coordinating activities that demonstrates proven skills and knowledge level.
  • Bachelor’s degree in an applicable field.
  • Knowledge of company and departmental policies, procedures, practices as well as applicable federal, state, and local governmental laws and regulations.

Additional Information

Primary Location: Portland

Department: 00001027 Pacific Power

Req ID: 50239 

Company Code: PacifiCorp 

Schedule: FULLTIME

Personnel Subarea: Non-Exempt 

Hiring Range: 45,900.00 - 64,500.00

 

Employees must be able to perform the essential functions of the position with or without an accommodation.

At PacifiCorp, we encourage everyone to work together. We embrace diversity and value the distinct perspectives of all our employees. We strive to cultivate a workplace that connects each employee to the organization and enables all individuals to participate and contribute to their full potential.  

It is PacifiCorp's policy to provide and promote equal employment opportunity to all employees and applicants in accordance with local, state and federal laws and regulations governing personnel activities. In accordance with federal guidelines, PacifiCorp is committed to a program of affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, veteran status, national origin, sexual orientation or gender identity.

All offers of employment are contingent upon the successful completion of a background check and drug screening.


Nearest Major Market: Portland Oregon

Career Segment: Law, Administrative Assistant, Compliance, Database, Internal Audit, Legal, Administrative, Technology, Finance