Share this Job

Senior Administrative Services Coordinator (Salt Lake City, UT) #108097

Date: May 13, 2022

Location: SALT LAKE CITY, UT, US, 84116

Company: PacifiCorp

*

PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.

General Purpose:


Provides a wide variety of administrative and staff support functions for the regulation and community and customer solutions department. Facilitates activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures.  Compiles information, tracks, summarizes, and reports results, and develops and/or maintains reference information and databases.  Compiles, organizes, and summarizes information from multiple sources; monitors/tracks processes to ensure their execution within defined parameters.  Ensures activities are performed in accordance with contract, Corporate, and regulatory agency requirements.  

Responsibilities:

 

  • Promote a customer first culture and commit to delivering outstanding results for customers.
  • Provide administrative support, including assistance with travel, expense reconciliation, timesheets, meeting planning, and regular reporting and updates.
  • Support preparation, filing, and tracking of regulatory filings to ensure compliance with regulatory requirements.
  • Draw data from a variety of sources, and prepare complex studies, trends, status or other departmental reports. 
  • Contribute to the development of contract management processes and strategies.
  • Work directly with staff, vendors, and internal audit /business controls to ensure compliance of record keeping.  Develop and communicate new processes as needed. 
  • Contribute to and assist in the administration of billing processes and contracts.
  • Provide system administration and maintenance including adding and terminating users. 
  • Maintain and develop effective internal and external relationships with a range of partners, vendors and stakeholders in order to cooperatively develop large events. 
  • Plan, coordinate and facilitate major events and/or programs. 
  • Negotiate discounts for event functions.   
  • Coordinate requests for documentation and evidence, handling confidential and sensitive business data. 
  • Maintain and update billing and budget reports. Prepare forecasts and other complicated reports as needed. 
  • Provide assistance to internal and external questions, communicating and interpreting policies and practices.
  • Research and respond to client or partner group complaints and instigate remedial action in a timely fashion and ensure problems are resolved.
  • Maintain confidential records, and retain according to company policies.  
  • Provide management with information on departmental operations and inform management of deviations from established processes or schedules which may impact business out comes. 
  • Recommend alternative processes and practices to develop efficiencies. 
  • May mentor other employees. 

Requirements:

 

  • High School Diploma or equivalent; or the equivalent combination of education and experience. 
  • A minimum of three years of administrative experience regarding contract documentation, proposals, and contract files.
  • Demonstrated initiative, problem-solving skills and follow through on commitments. 
  • Strong research skills, including identification of relevant information and key control points.
  • Advanced communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
  • Proficient with the use of personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
  • Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
  • Ability to communicate and interact with individuals in all levels of the organization, industry and community.

Preferences:

  • Knowledge of Company and departmental policies, procedures, practices as well as applicable federal, state, and local governmental laws and regulations.
  • Bachelor’s Degree in an applicable field.

Additional Information

 

Req Id: 108097
Company Code:  PacifiCorp 
Primary Location: SALT LAKE CITY
Department: Pacific Power
Schedule: FT
Personnel Subarea:  
Hiring Range: $66,200 - $78,000 


Employees must be able to perform the essential functions of the position with or without an accommodation.

 

At PacifiCorp, we encourage everyone to work together. We embrace diversity and value the distinct perspectives of all our employees. We strive to cultivate a workplace that connects each employee to the organization and enables all individuals to participate and contribute to their full potential.  

 

It is PacifiCorp's policy to provide and promote equal employment opportunity to all employees and applicants in accordance with local, state and federal laws and regulations governing personnel activities. In accordance with federal guidelines, PacifiCorp is committed to a program of affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, veteran status, national origin, sexual orientation or gender identity.

 

All offers of employment are contingent upon the successful completion of a background check and drug screening.


Nearest Major Market: Salt Lake City

Career Segment: Equity, Law, Administrative Assistant, Database, Compliance, Finance, Legal, Administrative, Technology