Administrative Services Coordinator - Vineyard, UT - #113801

POWER YOUR GREATNESS!

PacifiCorp is seeking customer-centric candidates to grow and sustain our commitment to a culture of customer service excellence, environmental sustainability and diversity, equity and inclusion.

General Purpose

 Facilitate activities in an effective sequence by monitoring tasks, task-owners timelines and expenditures. Compile data, track, summarize, and report results, and develops and/or maintains reference information and databases. Compile, organize, and summarize data from multiple sources; monitor/track processes to ensure their execution is within defined parameters. Determine schedules and availability of resources/materials. Ensure activities are performed in accordance with contract, corporate, and regulatory agency requirements. 

Responsibilities

• Promote a customer first culture and commit to delivering outstanding results for customers.
• Draw data from a variety of sources and systems to prepare moderately complex reports. This includes standard, monthly and ad hoc reports which may not have a precedent available. 
• Audit data and/or reports to confirm and maintain compliance and operational administration of programs.
• Advise management regarding departmental operations, and inform management of deviations from established processes or schedules which may impact business outcomes.
• Process bills and/or contracts, adhering to company policies and practices.
• Work directly with staff and internal audit /business controls to ensure compliance and accuracy of recordkeeping.
• Maintain system administration and maintenance of various programs including: adding /terminating users; uploading files; etc.
• Present data and/or reports to management through PowerPoint, Excel, Outlook, and Teams.
• Oversee and participate in projects as assigned.
• Assist in Inventory, Material and Warehouse Management.
• Perform additional responsibilities as requested or assigned. May include administrative support activities for a person, group or unit based on organizational needs.

Requirements

• High school diploma or equivalent; or the equivalent combination of education and experience.
• A minimum of two years of administrative experience including contract documentation, proposals, contract files, or related areas.
• Demonstrated initiative, problem-solving skills and follow through on commitments.
• Proficient with personal computers including spreadsheet, database, word processing, and presentation applications to compile, maintain, and present information.
• Advanced communication and interpersonal skills to interface with team members and customers to promote positive customer outcomes.
• Communication and interpersonal skills including the ability to work with all organizational levels as a team member, to ensure that key information on schedules, requirements, and resources is communicated to management in a clear and timely manner.
• Ability to communicate and interact with individuals in all levels of the organization, industry and community.
   

Preferences

• Bachelor’s degree in an applicable field.

Additional Information

Req Id: 113801

Company Code: PACIFICORP 

Primary Location: Vineyard, UT

Department: Power Supply

Schedule: Full- Time Mon - Fri 7:00 - 3:30

Personnel Subarea: Non-exempt

Hiring Range: $62,300 - $80,600

Employees must be able to perform the essential functions of the position with or without an accommodation.

PacifiCorp is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or religious creed, age, national origin, ancestry, citizenship status (except as required by law), gender (including gender identity and expression), sex (including pregnancy), sexual orientation, genetic information, physical or mental disability, medical condition, veteran or military status, familial or parental status, marital status or any other category protected by applicable local, state or U.S. federal law.

Unless otherwise required by law, all offers of employment are contingent upon the successful completion of a background check and drug screening including for marijuana. While marijuana is legal in several states, including Oregon, a positive test for positions in Oregon may disqualify a candidate. The company complies with the laws of Washington and California and only obtains and considers positive tests for marijuana in safety-sensitive positions or those covered by U.S. Department of Transportation regulations.